NEW – Annual Raise Process (ARP) Frequently Asked Questions

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FY 2012-13 Annual Raise Process FAQ

1. When did the ARP system open to campus units?

Tuesday, August 21st at 8 AM.

2. What is the deadline by which campus units must have released their completed and balanced ARP to the Provost’s Office?

Tuesday, September 4th at 10 AM.

3. Does the 1.2% Across the Board (ATB) increase apply to both EPA Faculty and EPA Non-Faculty permanent employees?

Yes, with the exception of faculty in the School of Medicine covered by the clinical or basic science pay plan and School of Dentistry faculty covered by that school’s clinical pay plan.

4. Must the 1.0% discretionary increase included in the 1.8% discretionary pool be given to both EPA Faculty and EPA Non-Faculty permanent employees?

The amount of the discretionary increase to an individual, if any, is up to the discretion of the Dean/Vice Chancellor/Director.

5. What funds may be used for the 1.2% ATB increase for state-funded employees?

Permanent state funds appropriated by the NC General Assembly.  However, the ARP allows for realignment of sources between state and non-state funding sources.

6. What funds may be used for the 1.0% discretionary increase included in the 1.8% discretionary pool for state-funded employees?

Permanent state funds allocated by the University.  However, the ARP allows for realignment of sources between state and non-state funding sources.

7. What funds may be used for the 0.8% discretionary increase that is included in the 1.8% discretionary pool?

Discretionary funds from any source available within campus unit budgets.

8. What funds may be used for increases to EPA employees paid from F&A funds (according to the same guidelines as state-funded positions)?

The Budget Office will allocate 2.2 % in F&A funds via the ARP for this purpose.  An additional 0.8% discretionary increase may be made from any sources already available to the campus unit, including F&A.

9. Is the 1.2% ATB increase required for faculty members covered by the clinical or basic science pay plan in the SOM, or the clinical pay plan in the SOD?

No.

10.  If an EPA Faculty or EPA Non-Faculty employee has already received an increase before ARP, effective 7/1/2012, of at least 1.2%, is any additional increase during ARP required?

No.

11.  Should faculty members who have gone on phased retirement effective 7/1/2012 or earlier receive any of the ATB increase?

This is up to the discretion of the Dean/Vice Chancellor/Director.

12.  What are SAAO Tier II positions?

EPA SAAO Tier II classifications cover individuals with primary non-faculty appointments such as Assistant and Associate Deans, Assistant and Associate Vice Chancellors, Assistant, Associate, and Vice Provosts, advancement/ development staff who solicit funds from donors, School of Medicine Clinical and Academic Department Administrators (CADAs), certain senior-level communications and external affairs officials, financial aid and admissions officers, and other senior administrative positions as defined by GA. You may consult EPAWeb position management to confirm if a specific EPA position within your department is classified as SAAO Tier II.  In those instances where an SAAO Tier II position does not have an established GA salary range displayed in EPAWeb, contact the OHR EPA Non-Faculty HR unit for assistance. While we will make reasonable efforts to obtain an approved SAAO salary range from GA in time for the ARP, in those instances where that cannot be done, a proposed increase will need to be handled outside of ARP in the October payroll as an out-of-cycle action.

13. Can raises to SAAO Tier II positions cause the new salary to exceed the established General Administration salary range?

The 1.2% ATB increase is not limited by the GA salary maximum.  However, the 1.8% discretionary increases may NOT exceed the GA salary maximum.

14.  If an employee is paid from multiple salary sources (state, F&A, trust, contract & grant), must all sources increase by the same percentage for the ATB increase?

Yes, as each funding source permits.  The terms of contract & grant funds or trust funds may not allow the increase.  In this case, only those sources that do allow the increase may be changed.  However, the total salary MUST increase by at least 1.2%.  The ARP allows for realignment of sources between state and non-state sources.

15.  Are we allowed to increase the amount paid from Distinguished Professorship trust funds controlled by the Provost’s Office (Kenan, WR Kenan Jr, Cary Boshamer, Burton Craige, or Alumni)?

No, the terms of the professorships do not allow increases under these circumstances.

16. Can we combine the 1110 (EPA Non-faculty) allocation and the 1310 (EPA Faculty) allocation into a single pool and distribute from that total amount to all our EPA employees?

No.  1110 permanent budget and 1310 permanent budget cannot be combined.  The 1110 allocation can only go to employees paid from 1110, and the 1310 allocation can only go to employees paid from 1310.  They must be considered as separate pools when making salary increase decisions.

17.  Is there a limit on the amounts of salary increases given?

There is no limit on the amount given to any one individual, BUT THE TOTAL AMOUNT OF INCREASES  AT THE DEAN/VICE CHANCELLOR/DIRECTOR LEVEL CANNOT BE GREATER THAN THE 3% CAP FOR SALARY INCREASES, REGARDLESS OF THE SOURCE OF FUNDS USED.

18.  How do I calculate the 3% cap?

Determine your unit’s total permanent state EPA salary budget (1110 and 1310), for both filled and vacant positions, as of June 30, 2012 and multiply it by 3%.  Add to this amount 3% of all non-state sources distributed for base salary as of June 30, 2012 payroll.

19. Will the Provost’s Office provide funding for the Dean’s salary for my unit?

No.  The Dean’s salary should come from the unit’s own funds, just like any other employee’s.  It should also be included in the unit’s 3% cap calculation.

20. Can I release the ARP after balancing is completed?

Yes, as long as no other department is using any of your salary sources.  If another department is using any of your salary sources, that department must complete ARP worksheet data input prior to you releasing the ARP.

21. Who should I contact regarding ARP system problems?

Wendy Andrews in the Office of the EVC&Provost.  Do not submit remedy tickets to ITS.

22. Where can I find the reports?

• Move your cursor over the “Annual Raise” tab at the top of the EPA Web main menu screen.

• Select “HR Data Warehouse”

• Select the last button: “ARP Reporting”

• Enter your ONYEN and ONYEN PASSWORD to gain access to the Annual Raise Reports menu.

• You will then be able to select the appropriate information needed to generate various ARP reports.